SPORTident - Competitor Archives

Competitor Archives

Those who are organising orienteering events using the SPORTident system can download a number of very useful files. The file of competitors is based on the most recent information that SI-Card owners provide when they use our SI-Card Registration facility to provide some very basic details such as name, club and date of birth. It enables those using the event software to quickly add details of a competitor to an event simply by entering their SI-Card number or BOF membership number. Supplementary information is also supplied to us by BOF so that the details of BOF members who do not own an SI-Card are also available. Files of club names, Classes and Lost Si-Cards are also available.

How to Use these Files - Modified 28/03/2005

To find out exactly how these files are imported into the SPORTident SportSoftware once they have been created on your machine, you can download and print this How to Use the Files Created for the Competitor Archive document - Adobe Acrobat format.

Clubs Can Also Register Their Own SI-Cards That Are Used For Hire

Each club can provide us with a list of their own SI-Cards and we will add these to the SI-Card database. They will appear in the File of Competitors you create for your event. In your list you may also include any SI-Cards that have been lost as long as they are marked as lost. The lost SI-Cards will appear in the file of Lost SI-Cards that you can also create. Please email your list of SI-Cards to sicards@sportident.co.uk. We will then provide you with the information you need to access the registration details of your SI-Cards on the Register SI-Cards page of the website. If the need arises, this will allow you in due course to mark a particular SI-Card as lost. For example, in order to check the registration details of a Borderliners OC SI-Card one would enter the SI-Card number, First Name would be "Borderliners", Last Name would be "OC", DOB would always be "00/00/0000" and Sex would always be "M".

If the club's own SI-Cards appear in the File of Competitors this will both document which SI-Cards belong to which club and also make it possible for fast (dibbing) entry to be used at an event by a competitor who has been rented one of the club's hire SI-Cards. In this case it will only be necessary to replace the hire name described above with the name, class and club of the competitor.

All your hire cards are marked as Rented cards in the SPORTident UK database and as soon as you start using the latest files created from the competitor archive, you you will see that the "Rented" warning is automatically displayed for a card when it is downloaded at an event and this reminds the download team to keep the card. There will be no need to mark the card as a hire card during the entry process.

Improving the Accuracy of the Competitor Archive

As people enter your event you may occasionally find that their details are out-of-date or missing from the Competitor Archive. You may discover this during the pre-entry phase or as they enter on the day. It is in all our interests wherever possible to improve the quality of the data and if information is correct it will speed up the entry process considerably. If someone owns an SI-Card and it isn't registered or details are incorrect we should try to fix it. We are providing three forms that you can download and print either to be handed out at your event or for distribution to your club members.

SI-Card Registration form (A4 size) - Adobe Acrobat format. Primarily for those who do not have Internet access
SI-Card Registration Reminder (A5 size, 2 per page) - Adobe Acrobat format. For those who do have Internet access
SI-Card Where to Buy Slip (3 per page) - Adobe Acrobat format. For those who are hiring an SI-Card

The opportunity to distribute these forms will depend on how the event is organised and in some cases when help is limited, it may be asking too much to expect the forms to be handed out. If all the event details are being mailed out to pre-entries, an A4 Si-Card registration form could go out with each entry where the competitor's details are incorrect. For events where people register on the day, one of the forms could be quickly handed out if it is known that their SI-Card details are incorrect. When entry is on the day and it is done using Direct Entries where the Si-Card is compared to the Archive at registration, a form could be thrust into the competitor's hand if their details are incorrect. Likewise, if a competitor complains after the event that their details were incorrect, they could be given one of the forms.

To maintain the privacy of the data each orienteering club secretary has been issued with a password for their club. Club secretaries should email sicards@sportident.co.uk in the first instance and we will provide the initial password. If you wish to download files for your Competitor Archive then please contact your club secretary to get your password. This facility will be extended to assist other sports in due course.

If you feel that the way this is explained could be improved, please email suggestions to martin.stone@sportident.co.uk.

Password:

If you don't have Adobe Acrobat Reader you can download it by clicking on the following button